To send or not to send


An email which is timely not sent is worth ten emails sent at wrong time.


Recently, my colleague and I delivered a lecture about personal productivity to other our colleagues. It is based on a course of my friend, and has this slide in it:


It is (in turn) based on Tim Urban theory about procrastination, but in this particular case is describing what our internal monkey may do with our regular work if we don’t formulate it good enough, or if we otherwise give it too much of free action time.

After that we showed that however hard and unpleasant it is, we can wake up our consciousness if:

1) we want to

2) we have enough time.

And the situation, like pictured in the slide, can be resolved quite easy. I saw the recipe so many times all over the internet, so I was blown away discovering that so many people in my audience don’t know about that trick. And almost no one uses it! And almost all of them do such mistakes from time to time.

What is the trick? That’s easy: delay sending your email. I know how to do it in MS Office Outlook. I know that the similar (but more simple) option presents in Gmail, and I know that there is not such option in So choose wisely =)

What it does for us? It gives our intelligence time to take over steering controls from the monkey. And write “I don’t completely agree” instead of “you’re an idiot”. Or if you are naturally polite (which I am not), you may remember that not every person needs receive the letter just because you’ve hit “reply all”. Anything can happen if you take just several seconds to reflect on your latest action. Anything.

And here is how to configure it in Outlook 2016 and Gmail.

P.S. I was speaking about video with raccoon and cotton candy in the lecture. Here it is.









Leave a Reply

Fill in your details below or click an icon to log in: Logo

You are commenting using your account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s